Andy's Northern Ontario Wildflowers

Field Trip Safety Policy

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Ontario Wildflower recognizes that our field trips may involve hazards to the participants. It is the policy of Ontario Wildflower to provide for the safety of participants during field trips, and to take every precaution, reasonable in the circumstances, to ensure that field trips are run with due regard for the safety of the leaders and participants.

Objective of Safety Policy:
The objective of this Field Trip Safety Policy is to provide, to the extent  possible, a safe environment for participants on all Ontario Wildflower field trips, to minimize the occurrence of safety-related incidents, and, in the event that an incident does occur, to minimize the impacts.

Principles:

  • Field trips may expose participants to a variety of hazards. Ontario Wildflower has a responsibility to attempt to identify these hazards, to communicate their existence to participants, and to mitigate their impact where possible.

  • The potential for injury resulting from field trip hazards can be mitigated by careful planning, implementing safe procedures, training of leaders and participants, and using personal protective equipment (PPE).

  • Field trip safety is a shared responsibility. Ontario Wildflower has a responsibility to take all reasonable care to provide for the safety of participants on its field trips. Participants have a responsibility to give careful attention to safety-related matters and to conduct themselves with due regard to the safety of themselves and others while on the field trips.

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Accountabilities:
The field trip leader is responsible for:

  • implementing the Ontario Wildflower Safety Policy for field trips associated with Ontario Wildflower;

  • ensuring compliance with applicable legislation (e.g. Occupational Health and Safety, provincial highway regulations);

  • providing information and any necessary training to volunteers;

  • taking action upon report of any unsafe conditions;

  • setting a good example by working safely;

  • insisting on adherence to the provisions of the Ontario Wildflower Safety Policy on the field trip;

  • planning for all aspects of field trip safety;

  • identifying and providing for mitigation of hazards;

  • ensuring that participants are accompanied at all times while in the field;

  • ensuring that participants have and know how to use any required PPE;

  • taking action to minimize any unsafe action or condition while the trip is in progress;

  • making participants aware if extreme hot or cold conditions are anticipated on any field trip and ensure that the participants have proper protection. As an example, the field trip leader during very hot temperatures should ensure all participants have hats, sunscreen, and carry plenty of fluids.

  • carrying insect repellent if mosquitoes, black flies, and other biting insects are anticipated during a field trip; the insect repellent that is available to all participants. In cases where other biting insects such as bees and hornets may be encountered, the field trip leader should determine whether any participant is allergic to insect bites.

  • making all participants aware of areas where dangerous animals, such as bears, snakes, etc. may be encountered.  A safety talk will be provided by the field trip leader on what a participant should do in the case of a dangerous animal encounter.

  • collecting waiver forms that will be signed by all participants in an Ontario Wildflower-sponsored field trip prior to departure. No person may participate in an Ontario Wildflower-sponsored field trip who has not signed a waiver.  The Waiver forms will be reviewed verbally with trip participants.

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Field trip participants are responsible for:

  • following the safety instructions of the field trip leaders or of safety coordinators during the trip;

  • acting in a manner that is safe for themselves and their co-participants;

  • using PPE when necessary (when recommended by the field trip leader or upon personal identification of a hazard requiring PPE use);

  • informing the field trip leader of any personal health issues or other safety matters of which they have knowledge that may affect their health and safety or that of co-participants.

  • if extreme hot or cold conditions are anticipated on any field trip, the participant will ensure they have proper protection. As an example, during very hot temperatures, the participants should have hats, sunscreen, and carry plenty of fluids.

  • because mosquitoes, black flies, and other biting insects are anticipated during a field trip, the participant should carry insect repellent. In cases where other biting insects such as bees and hornets may be encountered, the participant should disclose to the field trip leader any allergy to insect bites.

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Procedures in the event of unsafe behaviour by field trip participants:

  • Field trip leaders are responsible for monitoring the safe behaviour of participants on field trips.

  • In the event that a participant exhibits unsafe behaviour, a verbal warning will be issued by the field trip leader.

  • If the behaviour persists, the leader has the authority to insist that the participant remove him/herself from the area where the unsafe behaviour is being carried out.

  • In the event of persistent unsafe behaviour by a field trip participant, the field trip leader will insist that the participant remove him/herself from the trip at the participant's expense.

Release of liability Waiver.  All field trip participants are required to sign the waiver before participating on the field trip.  This is a pdf file.

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Contact or More Information:

For more information and pricing, send me a request stating the number of people, the weekend date, the duration (half-day, full day):

Andy Fyon
147 Stewart Drive
Sudbury, Ontario, Canada P3E 2R6
Telephone: 705-522-8489

info@ontariowildflower.com
or
ajfyon@vianet.on.ca

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For more information email: ajfyon@vianet.on.ca
URL: http://www.ontariowildflower.com/fieldtripsafety.htm
© 2004 Andy Fyon

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Date last modified:

Andy Fyon

March 13, 2004

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